Privacy Policy

1. Introduction

Anglin Sports Consultancy ("we," "our," or "us") operates the Athlete Attendance App Athlete Attendance Management system ("Service"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Service. Please read this policy carefully. By using the Service, you consent to the practices described in this Privacy Policy.

2. Information We Collect

2.1 Personal Information

We collect personal information that you voluntarily provide when using the Service, including:

• Athlete Information: Name, date of birth, email address, phone number, emergency contact details
• Administrator Information: Username and authentication credentials
• Program Information: Program names, schedules, and associated athlete assignments
• Attendance Records: Date, time, and status of athlete attendance

2.2 Automatically Collected Information

When you access the Service, we may automatically collect certain information, including:

• Browser type and version
• Device information and operating system
• IP address and general location data
• Access times and dates
• Pages viewed and features used within the Service

3. How We Use Your Information

We use the information we collect for the following purposes:

• To provide and maintain the Service
• To manage athlete rosters and track attendance
• To generate reports and analytics for coaching staff
• To authenticate users and secure access to the Service
• To communicate with you about Service updates or issues
• To improve and optimize the Service
• To comply with legal obligations

4. Data Storage and Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Encrypted data transmission using HTTPS/TLS
• Secure password hashing for authentication credentials
• Regular security assessments and updates
• Access controls limiting data access to authorized personnel
• Secure cloud infrastructure with regular backups

While we strive to protect your information, no method of electronic storage or transmission is 100% secure. We cannot guarantee absolute security of your data.

5. Data Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

• Service Providers: With trusted third-party service providers who assist in operating the Service, subject to confidentiality agreements
• Legal Requirements: When required by law, court order, or governmental authority
• Protection of Rights: To protect our rights, privacy, safety, or property, or that of our users or others
• Business Transfers: In connection with a merger, acquisition, or sale of assets

6. Data Retention

We retain personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. When athlete data is no longer needed for its intended purpose, we will securely delete or anonymize the information. Attendance records may be retained for historical reporting purposes as required by the organization.

7. Your Rights

Depending on your jurisdiction, you may have certain rights regarding your personal information:

• Access: Request a copy of the personal information we hold about you
• Correction: Request correction of inaccurate or incomplete data
• Deletion: Request deletion of your personal information, subject to legal retention requirements
• Restriction: Request restriction of processing of your personal information
• Portability: Request transfer of your data in a structured, machine-readable format
• Objection: Object to certain types of processing of your personal information

To exercise any of these rights, please contact us using the information provided below.

8. Children's Privacy

The Service may contain information about minor athletes as part of sports program management. We collect and process such information only as necessary for legitimate attendance tracking purposes and with appropriate parental or guardian consent. We do not knowingly collect personal information directly from children under 13 without parental consent. If you believe we have collected information from a child without proper consent, please contact us immediately.

9. Cookies and Tracking Technologies

The Service uses cookies and similar tracking technologies to maintain user sessions and improve functionality. These are essential cookies required for the Service to operate properly. By using the Service, you consent to the use of these essential cookies. You can configure your browser to refuse cookies, but this may prevent you from using certain features of the Service.

10. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have different data protection laws. By using the Service, you consent to the transfer of your information to such countries. We will take appropriate measures to ensure your information remains protected in accordance with this Privacy Policy.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any material changes by posting the updated policy on the Service with a new "Last Updated" date. Your continued use of the Service after such changes constitutes acceptance of the updated Privacy Policy.

12. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at: